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Ask the Experts: GL Monthly Processes
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Question: How Can I Be More Efficient With GL Monthly Processes?

Answer: One way to be more efficient is to use “recurring templates” when entering journal entries. Standard journal entries can be imported using a template or a template can be created within your database for your recurring entries. Templates can be created for weekly, bi-weekly (i.e. payroll entries), monthly, quarterly or yearly recurring journal entries.

To create a recurring template, click on the “recurring” hyperlink in GL and then click on “new”. Assign a name to your template, choose the frequency, such as the monthly or bi-weekly and enter the “start date”. The start date is informational at this point and not necessarily the date that will be used for your actual journal entry. Click “save” then “edit” and then “new” to start setting up your entries. Give your entries a description as you normally would do for a journal entry, for example “monthly depreciation entry”. Choose the GL account number for each line item. If the amounts stay the same, you can enter the amount. If the amounts change month to month, then you can leave the amount fields blank. They can be filled in when you pull the “recurring template” into a journal entry batch.

When it comes to actually enter and post those journal entries, you will go to “GL Batches” and create a new batch. Remember to check the box to “add recurring entries” and choose the appropriate template or multiple templates. Once the template is pulled into the journal entry batch, you can edit it to fill in any blank fields with the appropriate amounts for each month. Review it and then post batch. Use of “recurring templates” can greatly reduce the time spent each month on repetitive entries.

For more information about using the GL module of PointClickCare® please feel free to contact us.

Sandra.Reutter@richterhc.com Direct line: 216.593.7168

October 26, 2015
By Richter

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