banner_image
Ask the Experts: GL Monthly Processes
blog

Question: How Can I Be More Efficient With GL Monthly Processes?

Answer: One way to be more efficient is to use “recurring templates” when entering journal entries. Standard journal entries can be imported using a template or a template can be created within your database for your recurring entries. Templates can be created for weekly, bi-weekly (i.e. payroll entries), monthly, quarterly or yearly recurring journal entries.

To create a recurring template, click on the “recurring” hyperlink in GL and then click on “new”. Assign a name to your template, choose the frequency, such as the monthly or bi-weekly and enter the “start date”. The start date is informational at this point and not necessarily the date that will be used for your actual journal entry. Click “save” then “edit” and then “new” to start setting up your entries. Give your entries a description as you normally would do for a journal entry, for example “monthly depreciation entry”. Choose the GL account number for each line item. If the amounts stay the same, you can enter the amount. If the amounts change month to month, then you can leave the amount fields blank. They can be filled in when you pull the “recurring template” into a journal entry batch.

When it comes to actually enter and post those journal entries, you will go to “GL Batches” and create a new batch. Remember to check the box to “add recurring entries” and choose the appropriate template or multiple templates. Once the template is pulled into the journal entry batch, you can edit it to fill in any blank fields with the appropriate amounts for each month. Review it and then post batch. Use of “recurring templates” can greatly reduce the time spent each month on repetitive entries.

For more information about using the GL module of PointClickCare® please feel free to contact us.

Sandra.Reutter@richterhc.com Direct line: 216.593.7168

October 26, 2015
By Richter

  • 6 Steps to Reduce Harm in Nursing Homes
    In December 2018, the Centers for Medicare & Medicaid Services (CMS) and the Medicare Quality Innovation Network-Quality Improvement Organizations (QIN-QIOs) released the All Cause Harm Prevention in Nursing Homes Change Package, which was developed as a means to help prevent harm (i.e., adverse events, abuse, and neglect) for nursing home residents. The intended audience of this piece […]
  • Understanding How Functional Score Works Under PDPM
    In 1775, the chant of the day was “The Redcoats are coming! The Redcoats are coming!” Fast-forward to 2019 and in the realm of skilled nursing providers, the popular refrain is “PDPM is coming! PDPM is coming!” 
  • Understanding Diagnosis Coding Under the New Payment Driven Patient Care (PDPM) Model
    The new Medicare fee-for-service reimbursement model known as Patient Driven Payment Model (PDPM) will drastically change how reimbursement will be determined. In the past, the Resource Utilization Groups (RUG-IV) have determined reimbursement, in which the amount of therapy a resident received played a significant part in the amount of reimbursement the facility received for that […]
Archives
  • 6 Steps to Reduce Harm in Nursing Homes
    In December 2018, the Centers for Medicare & Medicaid Services (CMS) and the Medicare Quality Innovation Network-Quality Improvement Organizations (QIN-QIOs) released the All Cause Harm Prevention in Nursing Homes Change Package, which was developed as a means to help prevent harm (i.e., adverse events, abuse, and neglect) for nursing home residents. The intended audience of this piece […]
  • Understanding How Functional Score Works Under PDPM
    In 1775, the chant of the day was “The Redcoats are coming! The Redcoats are coming!” Fast-forward to 2019 and in the realm of skilled nursing providers, the popular refrain is “PDPM is coming! PDPM is coming!” 
  • Understanding Diagnosis Coding Under the New Payment Driven Patient Care (PDPM) Model
    The new Medicare fee-for-service reimbursement model known as Patient Driven Payment Model (PDPM) will drastically change how reimbursement will be determined. In the past, the Resource Utilization Groups (RUG-IV) have determined reimbursement, in which the amount of therapy a resident received played a significant part in the amount of reimbursement the facility received for that […]
  • Tips on Choosing Diagnoses for the LTPAC Resident Stay
    Trepidation, fear and confusion have all been experienced by minimum data set (MDS) coordinators and staff alike at various long-term post-acute care (LTPAC) facilities regarding selecting and/or having to code diagnosis for residents—especially upon admission. Some common questions include: “What do I choose?” “How do I know if it is the correct primary or admitting […]
  • Understanding the CMS Requirements of Participation Past and Future
    Note: This is the first blog in our multi-part blog series on the CMS Requirements of Participation. Did you know that one in three long-term post-acute care (LTPAC) residents is harmed by an adverse event within 35 days of their stay? Indeed, it is true, and the statistics from the Office of Inspector General don’t […]